Import

Import wizard

STEP 4

Follow-up declaration

WHAT:
Follow-up declaration intended to clear the goods from the RTO, this can be done by:

Import declaration to Belgian Customs with detailed information if the goods are intended to be made free goods, i.e. goods intended for the EU market. You then pay the VAT and import duties owed on these goods and you must also have all necessary documents, for example in the field of safety, health, economy and environment (VGEM).
In the case of a transit declaration, the customs import formalities are shifted to a customs office in the country or elsewhere in the EU if goods are not intended to be imported upon arrival or stored for a longer period of time. It is important for transit declarations that the office of destination is always correctly communicated to RX/SeaPort.
Postponement or suspension of import duties, VAT and excise duties: this can be done by placing under inward processing (customs permit required) or (e.g. for a longer period – than 90 days) by placing under the customs warehouse procedure (customs permit required).
Declaration for re-export outside the EU

Up to the time customs will share the declaration information with RX/SeaPort, the declarant of the goods shares the data and status of the declaration with RX/SeaPort, allowing the terminal to remove the customs hold.
BY WHOM:

Importer (direct or through a customs representative)

FOR WHOM:

Belgian Customs

WHY:

Execution of electronic risk analysis by Belgian customs, which may result in an audit (documentary audit, scanning or physical inspection).

WHEN:

After the positive evaluation of the TS report, the identification number can be requested in the RX Portal with which the follow-up declaration can be submitted. The identification number is the “CRN” (Customs Reference Number) until the release confirmation has been successfully processed. Once the unloading confirmation has been successfully processed, a new number “MRN” (Movement Reference Number) will be communicated by customs, and this MRN must be used further in the follow-up declaration.

HOW:

The declarant requests the identification to be used at that time in the RX/SeaPort portal. This can again be done via the use of the portal or via EDI connection.
With this identification, the declarant prepares a follow-up declaration for the goods and (until the customs declaration can share data with RX/SeaPort) shares it with RX/SeaPort.

You have to take many things into account when importing goods from a third country. For example, you must file the import declaration and pay the import duties. You can find the amount of import duties on the website of the General Administration of Customs and Excise, Wheat, Belgian Customs. You also pay VAT upon import and product-specific rules may apply.

You have to take into account many things when you import goods from a third country. For example, you must submit import declarations and pay import duties. You can find the tariffs for import duties on the website of the General Administration Customs and Excise, Tarweb, Belgian customs. You also pay import VAT and product-specific rules may apply.

Request EORI number

To prepare an import declaration you need, among other things, an EORI number. The European Commission requires economic operators who come into contact with customs to identify themselves with an EORI number (Economic Operator Registration and Identification). Information about the procedure for applying for an EORI number

Work with a customs representative

Do you have little experience with import? We recommend outsourcing the preparation of the follow-up declaration to a customs representative, recognized by the General Administration of Customs and Excise (AAD&A).

Various customs permits

Importing from the UK will become more difficult. It may mean that your goods have to wait at the border. Take this into account for just-in-time deliveries and perishable goods. You can, among other things, take care of this by adjusting stock levels or by using certain customs permits. The General Administration of Customs and Excise (AAD&A) offers product sheets on its website that provide a description of possible permits.

Various types of follow-up declarations

The General Administration of Customs and Excise (AAD&A) offers product sheets on its website that describe possible permits.

Imports of living animals and products of animal origin

Are you importing living animals or animal products into the European Union from the UK? After the Brexit, this is only allowed via an accredited border inspection post (BIP/GIP). You must report the cargo there before arrival. You use a Common Veterinary Document of Entry (GDB) for this purpose. You can find more information about the GDB* on the website of the Federal Agency for the Safety of the Food Chain (FASFC).

Are you importing living animal products which are union goods from Ireland and are these not imported through an authorized regular shipping service (the “Brexit-buster”) ? Then also a (simple) declaration must be made in the RX/SeaPort system either directly or through your ferry operator.

It can also concern animal or animal products that are protected and that fall under the CITES legislation. In that case, you must request your import license in advance (www.citesinbelgie.be*).

Your shipment may be subject to control by the FAVV. In that case, Customs will not release the consignment before this inspection has been carried out.

Imports of organic goods

The regions provide information about the procedures for importing organic products. For imports from a country outside the EU (or the UK after Brexit) of organic products, you need an “inspection certificate for import of organic products”. You must submit this certificate in order to release these products into free circulation in the European Union (Article 13 of Regulation (EC) No. 1235/2008). For this you contact the regions:

Imports of medicinal, pharmaceutical, chemical products or pesticides

More information about medicinal, pharmaceutical, chemical products or pesticides can be found on the website of the Federal Agency for Medicines and Health Products (FAGG) or the FPS Public Health.

Imports of plants and plant products

For plants and plant products, consult the website of the Federal Agency for the Safety of the Food Chain (FAVV).

Imports of vehicles

For vehicles you can find information at the regions or on the site of the FPS Mobility.

Imports of machines and electrical equipment

The FPS Economy can help you further on machinery and electrical equipment.

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Pre-registration via RX/SeaPort portal

Pre-registration of customs data via the RX/SeaPort portal

Pre-registration of customs data via the RX/SeaPort portal: via the RX/SeaPort portal the user (freight forwarder, importer, ...) notifies the terminal operator of the customs status of the cargo with the accompanying customs document numbers (MRNs). The necessary data can be entered manually or via 'multi-insert' via the web application or automatically via a connection with most customs software applications. The terminal operator can request this data permanently and is thus informed that a customs document is available for your goods. On the basis of this information, the cargo can be released for transport.

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